What we hold · Business & Corporate Records
Corporate Record Custody While a Principal Is Unavailable
A company does not pause because a principal does. Formation documents, share ledgers, minute books, and executed contracts still have to be produced on demand — by whoever is running the business in the meantime.
Consultations with counsel are complimentary. We can meet at the facility or at your office.
40+
Years operating since 1983
Zero
Security incidents on record
9R
Highest UL vault rating available
0
Client boxes ever drilled for non-payment
Why this matters
What goes wrong over a long term
Records kept at a business address depend on that address surviving, and on whoever holds the keys. Offices change hands, staff leave, and the person who knew where the minute book lived is unavailable. Regulated entities carry retention obligations that do not pause either.
How custody handles business & corporate records
- The box can be rented by the entity rather than by an individual, with named officers as agents.
- Agents can be added and removed as the business changes, with documentation.
- Air-gapped media vaulting handles drives and backup tape alongside the paper.
- Scheduled courier rotations continue without the principal being involved.
Coverage
How this is insured
Corporate records fall under valuable papers and records cover, which pays reconstruction rather than market value. Reconstruction for a closely held company means re-creating executed agreements, minute books and ownership history through counsel — a real and usually underestimated number. Many small-business policies carry a low default sublimit here, and it is rarely reviewed until the year it is needed.
Succession
What happens to it in an estate
For a closely held company these documents decide who controls the business the day after an owner dies. The operating agreement, buy-sell provisions, share register and certificates are the instruments a court and the surviving owners will look to first. When they live in one person's office, control is contested at precisely the moment the business is least able to absorb it. Documented off-site custody with named authorized parties is a succession measure before it is a security one.
Which box size fits
Corporate books fit a 5×10×24. Entities rotating backup media alongside paper usually take a 10×10×24.
Common questions
- Can the company rent rather than the individual?
- Yes. Entity rental is standard, and it survives changes in who holds office.
- Can we change who has access?
- Yes, at any time, with documentation and the entity’s authority.
- Does this satisfy retention requirements?
- It provides the physical custody. Whether it satisfies a specific regulatory obligation is a question for the entity’s counsel.
Related
Also held in custody
Case & Legal Documents
Executed originals and full case files kept whole for years, with counsel named as an authorized agent at intake.
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Family Heirlooms
One custodian, one signed inventory, one location — so nothing scatters among relatives while a household is running without its center.
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Jewelry & Watches
Portable, easy to liquidate, and hard to prove was ever there, which is the exact problem a signed intake inventory solves.
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Set custody up before the date, not after.
Tours are private and by appointment. You will see the vault door, the man-trap entry, and the box sizes in person. No account relationship is required to visit.